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DOING RESEARCH IN INDONESIA

Source : Lembaga Ilmu Pengetahuan Indonesia/ LIPI (Indonesian Institute of Science), April 1997

INTRODUCTION
The purpose of the Decree of the President of the Republic of Indonesia No.100/1993, dated on November 1, 1993, is to enable researchers of other countries to carry out research in the Republic of Indonesia. This applies to all types of research. Initial clearance for research proposals is given by the Indonesian Institute of Science (LIPI). LIPI, assisted by other concerned agencies within the Government of Indonesia known as Coordinating Team, holds a monthly meeting to review research proposals.

APPLICATION
To enable the Coordinating Team to review a research proposal, researchers must submit their applications and the following supporting documents to LIPI to do research in Indonesia:

  1. A formal letter of request to do research in Indonesia, a copy of which is addressed to the Indonesian representative abroad.
  2. Six copies of detailed research proposal which should have a title, stated objectives and description of the methodology and concepts, as well as locations (including a listing of village(s), town(s) and or city(ies) where field research will be done) and the starting date and duration. This should be written in either English or Bahasa Indonesia.
  3. Six copies of researcher's curriculum vitae including a list of publications.
  4. Two letters of recommendation, one from a professor or equivalent senior researcher in the researcher's discipline and the other from an official of the researcher's home institute or university.
  5. Letter/s of recommendation supporting the research plan from the Indonesian sponsor/s. A letter from an Indonesian academic institution and/or a Research & Development Center agreeing to serve as sponsor for the researcher's tenure in the country is a key document required by LIPI before the application can be forwarded to the Coordinating Team. If a researcher cannot arrange a sponsor, LIPI will act as a sponsor but it will take more time in processing the application.
  6. A letter guaranteeing sufficient funds to cover research and living expenses in Indonesia and fees for the Indonesian counterpart/s. The letter is optional and should be arranged between the researcher and his counterpart/s.
  7. Health certificate stating that the researcher is in good health, both physically and mentally, to carry out research.
  8. Letter of recommendation from Indonesian representative/mission abroad (Embassies or Consulates)
  9. Three recent photographs (passport size).
  10. Three copies of researcher's passport.
  11. A list of the equipments that would be brought to Indonesia if any to support the research. The value of these equipments should be stated in US dollars.
  12. If researcher plans to bring his or her spouse and children with him/her to Indonesia, the researcher must submit a copy of marriage certificate, spouse's resume, photographs and clear photocopies of his/her family's passport.

APPROVAL
When request for a research permit has been approved, LIPI will request the Directorate General of Immigration to issue a visa authorization number which will be sent to the Indonesian Embassy or Consulate where the researcher will apply for a visa.

ARRIVAL IN JAKARTA

  1. Upon arrival in Jakarta, it is essential that researcher informs the Immigration Officials at the Soekarno-Hatta Airport his/her research site/s. The researcher will be given three to seven days by the Immigration Officials to report to the Immigration Office in the research site/s.
  2. Within the given period of time, the researcher must report to LIPI at the following address :

Head, Bureau of Science & Technology Cooperation
Lembaga Ilmu Pengetahuan Indonesia (LIPI)
Sasana Widya Sarwono Building, 7th Floor, Rm. 716
JI. Gatot Subroto No.10
Jakarta - Selatan
Phone: (021) 5225711 ext. 237/240

  1. Having reported to LIPI the researcher will be provide the following necessary documents:
    1. A letter to be taken to the Police Headquarters at Direktorat INTELPAM. JI. Trunojoyo No.3, Kebayoran Baru, Jakarta Selatan, to obtain a Surat Keterangan Jalan.
    2. A letter to the local immigration office nearest to the research site in order to obtain KITAS, if a researcher is going to stay in Indonesia for 6 (six) months or more.
    3. A letter to the Department of Home Affairs, Division of Social and Political Affairs, JI. Medan Merdeka Utara No.7-8. Jakarta Pusat. The Department of Home Affairs will issue a supporting document the following day.
    4. A letter to the researcher's Indonesian counterpart, and
    5. A research permit (Surat Ijin Penelitian).

ADMINISTRATIVE FEE
For the services provided by LIPI an administrative fee is payable by researcher to LIPI upon arrival in Jakarta.

ARRIVAL AT THE LOCAL RESEARCH SITE/s
Immediately upon arrival at the research site, researchers must report to :

  1. The sponsor, submitting a copy of letter from LIPI and a copy of “Surat Keterangan Jalan” issued by Police Headquarters in Jakarta.
  2. The local immigration office, submitting a copy of letter from LIPI and a copy of “Surat Keterangan Jalan” issued by Police Headquarters in Jakarta.
  3. The local municipal administration (Pemerintah Daerah), Social Political Affairs Division, submitting a copy of letter from the Department of Home Affairs (Departemen Dalam Negeri) and a copy of “Surat Keterangan Jalan” issued by Police Headquarters in Jakarta.

REPORT ON RESEARCH PROGRESS
Researchers are required to submit to LIPI 6 (six) copies of a Quarterly Progress Report. Failure to fulfill this requirement will oblige LIPI to revoke the research permit and its support. Consequently, the researcher will be advised to leave the country.

EXTENDING OF RESEARCH ACTIVITY
Should researchers need to extend their researches and stay permits, they have to submit the following documents to LIPI three months prior to the expiration date of the initial permit:

  1. A letter explaining the reason for an extension
  2. Six copies of Provisional Final Report, and
  3. A letter of support from the researcher's Indonesian Counterpart.

THE OBLIGATION OF RESEARCHER/s

  1. The researcher is prohibited to undertake activities other than stipulated in his/her research permit.
  2. The researcher is required to respect the custom, tradition, and cultural values prevailing in the region.
  3. When traveling within the country, the researcher should take with him/her copies of all immigration and police documents. Researcher should also take along his/her letters of permission to conduct research from LIPI and "Surat Keterangan Jalan" from the Police Headquarters in Jakarta.

COMPLETION OF RESEARCH

  1. Upon completion of the research, researchers must obtain an Exit Permit Only (EPO) from the Immigration and fiscal exemption from the tax office. The fiscal exemption exempts researchers from paying the Indonesian exit fee or fiscal. It is only given by the Indonesian tax office and only to researchers when they complete their researches.
  2. Following is the procedure to obtain an EPO and fiscal exemption through LIPI:
    1. One month prior to the completion of the research, the researcher should submit an interim report to LIPI and inform LIPI of the exact date of departure from Indonesia. He/she and his/her counterpart should write directly to Kepala Biro Kerjasama Iptek LIPI, notifying that his/her research is almost done and he/she plans to leave Indonesia on (his/her departure date). Attached to the counterpart's letter is an interim research report in five copies consisting of 25-30 pages. In the letter, the counterpart should request LIPI to prepare a cover letter to the Immigration Office requesting to issue an EPO and a cover letter to the Tax Office for a tax exemption for the researcher.
    2. Researcher should submit LIPI's cover letter and a completed application form, passport, Immigration document (KITAS) and the letter from the sponsoring institution on the Immigration Office that issue KITAS
    3. Researcher should submit LIPI's letter to the Tax Office in Jakarta three days prior to his/her departure.

FURTHER INFORMATION
Any further information on research procedure for foreign researcher in Indonesia may be obtained from:

Bureau of Science & Technology Cooperation
Sasana Widya Sarwono Building, 7th Floor
JI. Gatot Subroto No.10 Jakarta - Selatan
Phone: 62 21 5225711, Fax : 62 21 5207226

FLOW OF APPLICATION OF RESEARCH PERMIT

  1. Application received from Research or Indonesian Representative.
  2. Researcher may send proposal through Indonesian Representative.
  3. If proposal sent to LIPI, a copy of which also sent to Indonesian Representative.
  4. Application reviewed by Coordinating Team (CT) for Research Permit.
  5. Result of review sent to LIPI.
  6. LIPI request visa authorization to Immigration Office.
  7. Visa authorization sent to Indonesian Representative.
  8. A copy of visa authorization sent to LIPI.
  9. LIPI request Indonesian Representative to issue visa for Researcher.
  10. LIPI informs Researcher to consult Indonesian Representative.
  11. Researcher obtained visa authorization from Indonesian Representative.
  12. Researcher comes to Indonesia and reports to LIPI. Necessary documents provided by LIPI.
The Consulate General of the Republic of Indonesia
1630 Alberni Street Vancouver, B.C., Canada V6G 1A6